SAP REFX: Account determination values

You can use account determination values with condition types to post to alternative G/L accounts (like inter-group, prepayment). Only one account determination can be used with a condition at any one time.

How posting works with account determinations

Condition types are linked to multiple G/L accounts in configuration via account determinations. When conditions are posted with a specific account determination, the system automatically determines the G/L account to be posted to for that account determination. Other than account determinations, the user cannot influence G/L accounts that are used by the system.

 

Key features of account determination values

 -- They are global. An account determination used with a particular condition type will post to the same G/L account irrespective of the company code of the associated contract.
 -- Each condition type is configured with specific account determination values i.e. not all account determination values are configured to all condition types. For example, sales-based rent conditions are not configured with inter-group account determinations because we do not expect sales-based rental agreements between inter-group companies.

 

Categories of account determination values

Account determination values are classified as follows:
 

 -- Accrual account determination values: These are used for accrual accounting purposes. These are further sub-divided into long-term and short-term accrual account determinations.
 -- Non-Accrual account determination values: These are used purely to post to alternative G/L accounts for non-accrual postings e.g. inter-group

SAP: Integration between the Real Estate - FX and FI Financial Accounting GL

We will see how the GL account is defined in the RE periodic postings & also given the relevant IMG path :
In every RE Contract, we define the condition type based on the requirement. Condition type is the main link for selecting the GL account.

1. From the RE Contract, based on the contract type you will be given with some condition types (not all) for using it in contract. This is based on the  condition types which are grouped in Condition group (Path:1) and each contract type is assigned with one condition group (Path:2).
2. From condition type, flow type will be derived (Path:3).
3. Account symbols assigned (both in Dr & Cr side) for each flow type for each Account determination (Path:4).
4. Each Account symbols will be assigned with one GL account for the given Chart of accounts (Path:5).

Path:1  IMG> Flexible Real Estate Management (Enterprise Extension) > Conditions and Flows > Condition Types and Condition Groups > Condition Groups > Define condition groups and assign condition types

Path:2  IMG> Flexible Real Estate Management (Enterprise Extension) > Conditions and Flows > Condition Types and Condition Groups > Condition Groups > Assign Condition Group to Contract per Contract Type

Path:3  IMG> Flexible Real Estate Management (Enterprise Extension) > Conditions and Flows > Condition Types

Path:4  IMG> Flexible Real Estate Management (Enterprise Extension) > Accounting > Automatically Generated Accounting Documents > Account Determination > Assign Account Symbol to Flow Type

Path:5  IMG> Flexible Real Estate Management (Enterprise Extension) > Accounting > Integration FI-GL, FI-AR, FI-AP > Account Determination > Replace Account Symbols

SAP RE: Business Partner Relationship

A business partner relationship represents the business connection between two business partners.

In order to create a relationship between two business partners you have to assign a business partner relationship category to the business partner relationship.

You can assign attributes to a relationship, which prevents data being stored redundantly.

You can limit a relationship in time by entering the start date and end date of the relationship. This means that it is possible to get an overview of the periods in which certain business partners were contact persons for a company, for example.

Example

You are an employee in the sales department of the company Smith p.l.c. You have made contact with Ms. Lopez at Hansen p.l.c. You would like to send her information about your existing products. You create the following business partner master data:

==> A master data record for a business partner with the name “Hansen p.l.c.” with the BP role Prospect, for which you define the required validity data. You create the central data and the address.

==> A master record for a business partner with the name “Ms. Lopez“ with the BP role Contact Person, as well the role’s validity. You create the central data, the address and the relationship “is contact person of” at Hansen p.l.c.

Three months later, Hansen p.l.c. places an order. The invoice should be sent to the parent company, Hansen and Sons, to be settled. You create the following new business partner master data:

==> You create the role Prospect and assign Hansen p.l.c. the role Sold-To Party. This role is valid from the day of the order. You create sales and shipping data for a specific sales area.

==> A master record for a business partner with the name “Hansen and Sons” with the BP roles Bill-To-Party and Payer. You create the central data, the address, the bank details and the billing data.

INTEGRATION OF SAP RE-FX & SAP FI, CO, FI-AA, PM, CS, MM, PS, EC-PCA

Financial Accounting (FI) enables you to create all required financial statements

Controlling (CO) provides a planning and control instrument for all quantity and values flows in Real Estate Management. Controlling also supports general cost accounting procedures from absorption costing to activity-based costing.

Profit Center Accounting (EC-PCA) provides tools for internal control functions and profitability analysis using profit centers.

Asset Accounting (FI-AA) allows you to manage the valuation of fixed assets for accounting purposes.

Plant Maintenance (PM) and Customer Service (CS) help you plan and implement scheduled and non-scheduled maintenance work, reconstruction, or new development in the real estate area

Materials Management (MM) facilitates purchase order processing of materials as part of planned repair tasks related to heating, ventilation, and air conditioning, as well as general building maintenance.

Project System (PS) assists you with planning complex maintenance and investment projects, while taking constant risk factors into account.

Document Management SAP Records Management (BC-SRV-RM), Document Management (CA-DMS), and optical archiving (BC-SRV-ARL) give you an overview of all documents and correspondence associated with business processes

TRANSACTIONS IN SAP RE-FX

Processing Contract Offers and Real Estate Contracts

You can create contract offers from an RE search request or an offered object and use them to create real estate contracts. You create a contract offer to make a binding offer to a prospect concerning conditions for a rental object. You can create this contract offer first and convert it into a real estate contract later. If you enter all data relevant for a contract in the contract offer, then the system adopts this data later in the real estate contract when you create it

Creating a Contract Offer

Using a contract offer, you can make an offer to a prospect relating to a rental object. The contract offer already contains the conditions that are intended for the real estate contract. The prospect can accept or reject the offer. If the contract offer is accepted, you can convert it into a contract

Real Estate Search

Using this component, you can search for vacant rental objects and find suitable prospects for rental objects, or vice versa

Periodic Postings

Periodic postings means processing the transaction with respect to  contracts and

This can be of following types.

=>  Periodic posting  of contracts

=>  Vacancy for Rental Objects

=>  Reversal of Periodic Posting for Contracts

=>  Reversal of Periodic Posting for Vacancy

Accrual/Deferral Postings

=> Accrual/Deferral: Contracts

=> Display Accrual/Deferral Results

=> Reversal of Accrual/Deferral Postings

 

Architecture of SAP Real Estate Management

SAP Real Estate Management is part of Corporate Services of SAP ERP. SAP currently offers two versions of SAP Real Estate Management. The older version "Classic Real Estate" is referred to as "old solution", and the new version "Flexible Real Estate" is referred to as "new solution".

 

Classic Real Estate is available in Release SAP R/3 and SAP ECC up to and including SAP ERP 6.0.

Flexible Real Estate is available for the first time as of SAP R/3 Enterprise 4.70 (Extension Set 2.0).

 

Classic Real Estate Management is no longer released for initial implementation (see note 443311) and SAP will not enhance this version. As of SAP R/3 Enterprise 4.70 (Extension Set 2.0), SAP offers Flexible Real Estate, which is a new Real Estate Management tool with enhanced and more flexible functions.

 

The sizing guideline covers the issues of Flexible Real Estate Management. SAP Real Estate Management is integrated with the financials and logistics functions of SAP ERP.

The SAP ERP components that come into play include:
=> SAP Real Estate Management
=> SAP ERP Financials (General Ledger Accounting, Accounts receivable, Accounts payable, Asset accounting, Controlling)
=> SAP ERP Operations (Program and Project Management, Enterprise Asset Management,Procurement)

These components refer to the SAP components FI/CO, FI-AA, PS-CD, PM, PS, MM.
The following graphic provides you an overview of the architecture of SAP Real Estate Management.

 

For further information read the following important Notes: 443311, 517673 and 771098.